Marketplace Vendors

This information is for Marketplace vendors (non-fraternal) for the 2021 Imperial Session Marketplace in Houston, Texas.

Fees and Discounts

Exhibitor fees and payments for Exhibitor booth fees are based on the booth classification and quantity of adjoining booths reserves at the same time.  Booths are classified as preferred or regular.  A booth layout diagram is provided in Figure 1 on page 7.  Vendor fees and payments for Exhibitor booths are as follows:

1. All Preferred booths are priced at $1,000.00 each
2. All Regular booths are priced at $800.00 each
3. Exhibitor discounts for renting additional adjoining booths at the same time are:
   • Exhibitor will receive a discount of $200.00 for an additional adjacent Preferred booth; or
   • Exhibitor will receive a discount of $100.00 for an additional adjacent Regular booth
4. Examples of the discount for renting additional adjoining booths at the same time are:
   • Example 1:  An Exhibitor requests one Preferred booth ($1,000.00) and the adjacent Preferred booth ($1,000.00) minus the discount ($200.00) would rent at the discounted price of $1,800.00.
   • Example 2:  An Exhibitor requests one Preferred booth ($1,000.00) and the adjacent Regular booth ($800.00) minus the discount ($100.00) would rent at the discounted price of $1,700.00.
   • Example 3: An Exhibitor requests one Regular booth ($800.00) and the adjacent Regular booth ($800.00) minus the discount ($100.00) would rent at the discounted price of $1,500.00.
5. Early Payment Incentives will be available to the Exhibitor based on the date the final payment for the booth(s) are received.  The Exhibitor shall only be eligible for one incentive discount.  These incentives are:
   • The Exhibitor will receive a 15% discount if full payment is received by Friday, January 31, 2020;  
   • The Exhibitor will receive a 10% discount if full payment is received by Wednesday, July 8, 2020; or
   • The Exhibitor will receive a 5% discount if full payment is received by Friday, October 30, 2020.
6. A Non-Refundable binder fee of $300.00 per booth is required to reserve each booth.   The date of receipt of the binder fee, along with the Exhibiter Booth Application, by Shriners International Session of 2021, Inc. shall govern priority of space assignment on a first come, first served basis.  The binder fee shall be credited to the cost of each booth with the remaining balance due on or before Friday, May 14, 2021.  
7. If the final balance for the Exhibiter’s booth(s) is not received by Friday, May 14, 2021, the Exhibitor forfeits all rights to the booth(s) reservation and binder fees.
8. All payments due to Shriners International Session of 2021, Inc. shall be made in the form of US Bank Check or US Money Order or US Credit Card.  No cash will be accepted.

Agreement

After the Exhibitor has submitted the completed Exhibitor Booth Application and paid the associated binder fee, the 2021 Marketplace Committee of Shriners International Session of 2021, Inc. will:

1. Coordinate with the Exhibitor to assign specific booth(s) to the Exhibitor;
2. Prepare an Agreement between the Exhibitor and Shriners International Session of 2021, Inc.;
3. See that the Agreement is fully executed by both parties; and
4. Confirm that the Exhibit booths are assigned to the Exhibitor.

Liability

The Exhibitor understands and expressly agrees that Shriners International Session of 2021, Inc., Shriners International, Shriners Hospitals for Children, and the George R. Brown Convention Center, their Directors, officers, members, agents and employees will not be responsible for any of, or damage to, goods, services, or property of Exhibitor or Exhibitor’s employees.

The Exhibitor shall assume entire responsibility and hereby agrees to protect, indemnify, defend, and save Shriners International Session of 2021, Inc., Shriners International, Shriners Hospitals for Children, and the George R. Brown Convention Center, their Directors, officers, members, agents, and employees harmless against all claims, losses and damages to persons or property, government charges or fines, and attorney fees arising out of or caused by Exhibitor’s installation, removal, maintenance, lack of maintenance, occupancy or use of the standard exhibition premises or part thereof.

Payment

Exhibitor Booths will not be reserved until the binder fees have been received.  

Exhibitor Booths will not be confirmed until the Exhibitor Booth Contract has been executed.

Binder fees are due at the same time the Exhibiter submits the Fraternal Exhibitor Booth Application to Shriners International Session of 2021, Inc.

Full payment is required no later than Friday, May 14, 2021.

Please mail Exhibitor Booth applications and payments to:

2021 Imperial Marketplace
c/o Ill Sir Boyce Freitag
2023 Simbrah Cove
Cedar Park, TX  78613

If you have questions, please contact us through email,  Market21@imperialsession.com , or call Ill Sir Boyce Freitag at 512-461-8175.