Important Housing Information

The #1 thing, please remember that a successful and fun Imperial Session for Your Temple begins with Your leadership in taking care of Your Temple’s housing needs.

Please familiarize yourself with the following important items:

Shriners International Bylaws, § 334.12, Contracts for Lodging at Imperial Sessions and Meetings –

“After a temple has voted to send units, clubs or Nobles to an annual Imperial Session of Shriners International or a Shrine association meeting, it shall designate one of the official divan as the authorized agent of the temple to make contracts for transportation and lodging, provided, however, that such contracts must be approved by, and contain any limits or conditions required by, the temple.”

General Order #1 – Special Convention Notice and Accommodations for Future Imperial Sessions of Shriners International –

These referenced sections of General Order #1 provide a detailed explanation of regulations related to the housing process for outside hotels.  Please pay particular attention to the section on housing as it relates to making your housing arrangements through the Housing Chairman.  Failure to comply with the regulations as outlined in General Order #1 will affect the participation of your Temple’s units in the competition(s) and parades(s).

The key thing you must decide is this:
Will Your Temple Need More Than 12 Rooms?

If you are planning on staying in the Headquarters Hotels and you need 12 rooms or less, Shriners International will handle your hotel arrangements starting in mid-February of 2021.

If you need more than 12 rooms:

As Assistant Rabbans, if you need MORE THAN 12 ROOMS, you will need to fill out the Housing Form and submit it to the 2021 Housing team using email account Housing21@imperialsession.com REGARDLESS of which hotel you wish to stay in!  All Housing Arrangements MUST be made through the 2021 Housing Team or through Shriners International (if you need 12 rooms or less and you want to stay in a Headquarters Hotel).

What you need to do now:

  1. Do your best to determine the number of rooms you will need for you and your Temple or group.
  2. Fill out the Housing Request form located on the Imperial Session website.
  3. Submit the completed “Housing Request” form to the 2021 Housing Team using email account Housing21@imperialsession.com.
  4. After your contract is signed, it will then be your responsibility to assign rooms to your attendees and to submit the reservations to the hotel in order to fulfill you obligated room block, based on your contract. The hotel will provide each Temple with a Rooming List form in late March, early April of 2021 to be completed and returned to the hotel.”
  5. The Imperial 2021 Housing Team will review the information that you submitted; then they will contact you to walk you through the process of reserving and contracting rooms you may need for your group or Temple.
  6. Pay your Binder Fee of $20 per room reserved by Check or Credit Card.

Next Steps:

  1. Within 60 days of from the time you reserve rooms with the 2021 Housing Team and pay your binder fee, you will receive a hotel contract from our 2021 Housing team that will outline the specific hotel and the rooms requested. You will have a set time frame in which to return the signed contract back to the 2021 Housing Team.  The 2021 Housing Team with then submit the contract to the hotel for signature and return a copy to you for your file.  Important:  Failure to complete a contract with a hotel within the designated timeframe can result in those rooms being reassigned to another Temple.
  2. After your contract is signed, it will then be your responsibility to assign rooms to your attendees and to submit the reservations to the hotel in order to fulfill you obligated room block, based on your contract. The hotel will provide each Temple with a Rooming List form in late March, early April of 2021 to be completed and returned to the hotel.

    If you have any questions regarding hotel specifics, please feel free to call Illustrious Sir Ronnie Lee, 2021 Housing Chairman at (512) 924-0144, or email your questions to Housing21@imperialsession.com.